Records Reports and Directives Management (2024)

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RECORDS, REPORTS, DIRECTIVES, AND FORMS

Records Reports and Directives Management (2)

PUBLISHING AND LOGISTICS MANAGEMENT

Administration and Resource Management, Headquarters Marine Corps

MISSION

RECORDS MANAGEMENT: Provides policy and procedural guidance on all aspects of the Marine Corps Records Management (RM) Program. The policy and procedures for paper and electronic records management are published in MCO 5210.11F, "Marine Corps Records Management Program." ARDB provides assistance to RM system owners for SF 115 requests and processing. ARDB also provides RM assistance to Command Designated Records Managers (CDRM) throughout the Marine Corps, develops training, and approves requests for the transfer of records to the Federal Records Centers (FRCs).

REPORTS MANAGEMENT:Provides policy and procedures for the management of Information Collections, also referred to as “Reports.” ARDB provides the review and approvalof all InformationCollections levied upon HQMC staff agencies and field activities. Approved reports are published in the applicable activity’s Marine Corps directive. Report sponsors are required to contact the HQMC reports manager (ARDB) when crafting a new reporting requirement or revising an existing report. Listings of approved reports can be viewed on the Records, Reports, and Directives SharePoint Portal website.

DIRECTIVES MANAGEMENT:The Marine Corps’ echelon 1 Directives Management Program Office (DMPO), responsible for all directives written in the name of the Commandant. Supports the Commandant, Assistant Commandant, Director of Marine Corps Staff, and all delegated signing authorities in the management and evolution of HQMC directives. DMPO personnel serve to assist HQMC offices of primary responsibility (OPR/sponsor) through the creation, change, revision, and cancellation of their directives. The Marine Corps’ directives management policy is found within MCO 5215.1K, and further guidance is contained with the Directives Review Process desktop guide and templates.

FORMS MANAGEMENT:ARDB serves as the Program Manager, Marine Corps Forms Management Program (PM/MCFMP), and is responsible for managing, reviewing and designing new and revised forms for use Marine Corps-wide. Form sponsors must submit the draft form(s) to ARDE for review and approval prior to staffing. The PM/MCFMP coordinates with forms sponsors and field commands to validate the need for the form. All Marine Corps prescribed forms are available online at Naval Forms Online.https://forms.documentservices.dla.mil/order/Marine Corps Electronic Forms (MCEF) is also updated and distributed quarterly on CD-ROM along with Marine Corps Publications Electronic Library (MCPEL). For access to other forms, contact ARDB.

Records Management Resources

MARINE CORPS BULLETIN

Name

Description

Resources

MCBUL5210

Marine Corps Transition to Electronic Records Management (ERM)

Link

NAVMC 10030_1

RECORDS MANAGEMENT PAPER WAIVER REQUEST

Click "SAVE-AS" and open on your system to access the .pdf

Link

QUICK SERIES GUIDE

Quick Series Guide contain Electronic Records Management responsibilities for Commanders, CDRMs and Staff Section Record Managers

Name

Description

Resources

Quick Series - Commanders

Quick Series Guide on Electronic Records Management for Commanders

Download
Quick Series - CDRMs

Quick Series Guide on Electronics Records Management for CDRMs

Download
Quick Series - Staff Section RMs

Quick Series Guide on Electronic Records Management for Staff Section RMs

Download

CROSS

CROSS is a SharePoint tool designed to provide support to Command Designated Records Managers (CDRMs) in the development and maintenance of Records Management Program.

Name

Description

Resources

CROSS End User Registration Guide

Instructions for registering to CROSS

Download

CROSS End User Guide

After obtaining access to CROSS, utilize CROSS End User Guide

Download

CROSS FAQ

Contains a list of FAQ related to CROSS Download

CROSS Slick Sheet

Containsbrief overview of CROSS Download
AllSSICCrosswalk V1.5 This document compiles all 13 Record Schedule Chapters, for convenience of use and search when developing a file plan. Download
Policy Matrix Contains Records Management Policy Matrix links Download
CAPSTONE Slick Sheet Contains Who, Where, What, When and Why (5 W's) about Capstone Download
RM SOP Template Records Management SOP Template Download

ARCIS

ARCIS is the records transfer and reference request system that the National Archives and Federal Records Centers (FRC) use, which replaces the paper SF-135s.

Name

Description

Resources

ARCIS Account Request Form - A Form 13170

Complete Section 1 only (Other Sections not required) and send toHQMCREC-MGR@USMC.MILfor processing. Type 127 for the RecordGroup in Section 1.

Click for NA Form 13170

FRC Location by Geographic area

FRC location by Geographic area reference

Download

ARCIS User Guide

After obtaining access to ARCIS, utilize ARCIS End User Guide

Download

DITPR-DON

DITPR-DON provides a web-based system through which authorized users are able to view and update information about DoD IT systems

Name

Description

Resources

DITPR-DON RM TAB Update Requests

Contains instructions on how to submit DITPR-DON Records Management (RM) tab requests.

Download

Directives Management Resources

Name

Description

Resources

Directives Review

Process

Desktop guide for MCO/MCBul processing

Download

MCO template

Template for writing Marine Corps Orders

Download

MCBul Template

Template for writing Marine Corps Bulletins

Download

Change Transmittal

Template

Template for writing a change transmittal for directives

Download

Records, Reports,Directives &FormsManagement Section (ARDB)

3000 Marine CorpsPentagon Room2B253 Washington, DC 20350-3000

Section Head
Phone: 703-614-1081

Deputy Section Head
Phone: 703-614-1081

Records Program Manager
Phone: 703-614-2311
Email: HQMCREC-MGR@USMC.MIL

Reports Program Manager
Phone: 703-614-2311
Email: SMB_HQMC_REPORTS@USMC.MIL

Directives Program Manager
Phone: 703-695-6578
Email: SMB_HQMC_DIRECTIVES@USMC.MIL

Forms Program Manager
Phone: 703-614-2311
Email: SMB_HQMC_ARD_FORMS@USMC.MIL

User / Site Administration
Phone: 703-614-2311

CROSS Support
Email: SMB HQMC RM OUTREACH

Training and Tools

  • CROSS Training Schedule - 2024 Q1 ...

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